SPECIAL SUPPLIES FOR HANDICAPPED PERSONS

Edition 2:

Aug 20, 2008 (shown)

Edition 1:

Aug 18, 2008

Country:

Haiti

City/Locality:

Haiti

Notice/Contract Number:

BID 18/08

Publication Date:

Aug 20, 2008

Deadline:

Sept 2, 2008

Buyer:

Organization of American States
Office of Procurement Services

Original Language:

English

Address:

Pamela Mumuni
Office of Procurement Services
1889 F ST NW
Washington , DC 20006
United States

Telephone:

2024583000

Fax:

2024586401

Email:

Click here

Web Site:

http://www.oas.org

33100000 - Medical equipments

Solicitation: Amendment #1 - Technical Specifications and General Terms and Conditions (153 KB; Aug 20, 2008)
Solicitation: BID 18.08 - Amendment #2 - Tech. Specs. & Gen. Cond. Handicapped Persons - Haiti (153 KB; Aug 22, 2008)

Download documents

GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES

("GS/OAS")

REQUEST FOR PROPOSALS

BID No. 18/08

FOR THE

PURCHASE OF SPECIAL SUPPLIES FOR HANDICAPPED PERSONS

FOR THE OAS OFFICE IN HAITI
(“OAS-HAITI”)

AMENDMENT #1

August 18, 2008

Issued by the Office of Procurement Services

GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES
(“GS/OAS”)

BID No. 18/08

PURCHASE OF SPECIAL SUPPLIES FOR HANDICAPPED PERSONS

FOR THE OAS OFFICE IN HAITI
(“OAS-HAITI”)

TECHNICAL SPECIFICATIONS AND GENERAL TERMS AND CONDITIONS

I. BACKGROUND:

1. The General Secretariat of the Organization of American States (“GS/OAS”) is a public international organization with headquarters in Washington, D.C., USA. The GS/OAS’ Office of Procurement Services (“OPS”) is soliciting price proposals from qualified vendors for the provision of special supplies for handicapped persons for its Office in the Haiti (“OAS-HAITI”). The general purpose and specific objectives of the OAS-HAITI are to provide the Secretariat of State for the Integration of Handicapped Persons (“Secrétairerie d’Etat à l’Intégration des Personnes Handicapées” [“SEIPH”]) with the equipment and special supplies for handicapped persons.

II. SELECTION PROCESS

2.1 The specifications and requirements contained in this document constitute a Request for Proposal (hereinafter referred to as the “RFP”) from the GS/OAS. This RFP does not in any manner whatsoever constitute a commitment or obligation on the part of GS/OAS to accept any proposal, in whole or in part, received in response to this RFP, nor does it constitute any obligation by GS/OAS to acquire any services or goods.

2.2 Interested firms are invited to submit their bid proposal for review and consideration. The written proposal from each firm will be evaluated by the Contract Awards Committee (“CAC”) of the GS/OAS. As a result, certain firms may be asked to present and discuss their qualifications and their proposal with the CAC.

2.3. The CAC will review, evaluate, and compare all Bid Proposals according to, but not necessarily limited to, the following criteria:

a. Bidder's Technical Proposal meets or exceeds the RFP requirements.
b. Bidder's approach, thoroughness, and completeness of the Proposal.
c. Bidder’s financial stability.
d. Bidder’s competency and references.
e. Price.

2.4. The GS/OAS reserves the right to reject any or all bid proposals, to award partial bids, and to make an award of contract to other than the lowest bidder. The GS/OAS further reserves the right to accept the lowest bid proposal without additional written or oral negotiations with other bidders.

2.5 The GS/OAS may choose one of the firms responding to this request for bids or GS/OAS may decide that none of the responses are suitable. The GS/OAS may choose to negotiate the terms, conditions and deliverables of the Contract with the firm that, in the opinion of GS/OAS, can most effectively perform the Contract.

2.6 Bidders shall bear any and all costs or expenses associated with or incurred in the formulation or development of a bid proposal in response to this RFP, including any translations into French.

III. TECHNICAL SPECIFICATIONS

3.1 The winning bidder (hereinafter referred to as the “Contractor”) shall ensure that all goods and services required by the GS/OAS in these Technical Specifications are performed in a professional manner.

3.2 Bidders are to submit price proposals for the following supplies, indicating the unit prices and total prices by completing the chart below:

Qty
Supplies Brand Name Quoted Unit Price
In USD$ Total Price
In USD$
Aluminum Folding Canes constructed of heavy-gauge aluminum with marshmallow tip and a ribbed putter handle
100 Folding White Canes, 36 inches, 4 sections
100 Folding White Canes, 52 inches, 4 sections
100 Folding White Canes, 56 inches, 5 sections
100 Folding White Canes, 46 inches, 6 sections

Rigid and Support Canes constructed in lightweight, durable aluminum, with white shaft and lower section in red with a sure-grip Santoprene rubber tip
75 Rigid Canes, 25 to 33 inches
75 Support Canes, 29 to 37 inches

Wheelchairs – must be durable, impact resistant
180 Standard Wheelchair
- produced in steel tube;
- scissor of square profile of 1” reinforced in the points of turn;
- folding capability; adjustable vestment;
- elaborated in nylon cloth reinforced with polypropylene tape, waterproof and 100% washable;
- folding foot rests with adjustable height with non-skid platform;
- back tires of 24” pneumatic (air) with double mass double reinforced of ½”;
- front tire of 8” auto shock absorbers with two address palettes and two of rotation in the small size the front tires of 4” auto shock absorbers;
- simple controls and easy working;
- seat width 18”;
- seat depth 16”;
- product weight capacity: 250 lbs. or 120 kgs.
- product total weight 30 to 35 lbs. or 15 to 17 kgs.

30 Perkins Braillers (Standard, non-electric)
- Adjustable margin stops;
- Accommodates paper up to 14” long;
- With large paper feed knobs; and,
- Embosses 25 lines with 42 cells on a standard 11" x 11½" sheet of Braille paper.
- With dust covers and wooden erasers. Perkins

30 pk. Braille Paper Standard
- size 8.5”x11”;
- lightweight, 80 pound weight;
- unpunched;
- 100 sheets per pack. Braille
60 Braille Paper Medium
- size 11” x11 ½”;
- medium weight;
- 3 hole punch;
- 100 sheets per pack. Braille

140 Table Top Cassette Tape Recorder/Player
Model # 5198A (US)
- 120 volt 60 Hz operation;
- AC/DC rechargeable battery;
- 2 speeds;
- 2-track stereo play;
- 4-tracks play or record capability;
- automatic end-of-tape shutoff in any operating mode;
- - built-in variable speed and digital pitch restoration. APH (American Printing House)

Shipping and Insurance charges CIF Haiti

IV. CONTRACTOR’S SELECTION CRITERIA

4.1 The GS/OAS' CAC will review, evaluate, and compare all Bid Proposals according to, but not necessarily limited to, the following criteria:

a. Bidder's technical proposal meets or exceeds the RFP requirements;
b. Bidder's approach, thoroughness, and completeness of the proposal;
c. Bidder’s financial stability (e.g., a Dunn and Bradstreet report);
d. Bidder’s references; and,
e. Price.

V. DOCUMENTS TO BE PRESENTED BY BIDDERS

Bidders should present the following documents with their proposal:

5.1 A copy of the company’s Business License, and if incorporated, a copy of the company’s Certificate of Incorporation.

5.2 A copy of the company’s last two (2) audited financial statements. These financial statements should be signed by the Chief Financial Officer of the company.

5.3 A minimum of five (5) references from entities to which similar services were provided during the last five (5) years. These references should include the: name of the company, contact person, telephone and fax numbers, and e-mail address of the person responding to the reference inquiry.

5.4 A complete Bid Price Proposal based on the Technical Specifications in Section III, above.

5.5 Bid Price Proposals must be valid for at least ninety (90) calendar days as of the closing date of this RFP. This must be stated in the Bid Price Proposal.

5.6 Bidders shall state its estimated timeline for delivery of requested goods and services, after the receipt of a Purchase Order from the GS/OAS.

5.7 All prices must be quoted in US dollars, exempt of taxes.

5.8 Bidders must submit per unit price quotations.

5.9 Shipping, including insurance, costs CIF Port-au-Prince, Haiti, airport or maritime port must be quoted separately.

5.10. The GS/OAS, as a public international organization, is exempt from all sales and use taxes imposed by the Government of Haiti.

5.11 Bid Proposals submitted without the required information and documents shall be considered incomplete and subject to disqualification.

5.12 Bidders shall submit technical documentation, user manuals, warranty, and maintenance schedules of the supplies offered, where applicable.

VI. BIDDERS’ QUESTIONS

6.1 Bidders may submit any questions or requests for more information regarding technical specifications and/or proposal submittal in written format to the attention of Ms. Pamela A. Mumuni by e-mail at: OASBidsubmit@oas.org with a copy to mhaugaard@oas.org and jpaz@oas.org or via fax at (202) 458-6401. These questions should be submitted no later than three (3) days prior to the Bid closing date. All answers will be released in writing to all Bidders no later than two (2) days prior to the Bid closing date.

6.2 The GS/OAS may submit, in writing, any questions or requests to the bidders for more information regarding the company or the bidding documents at any time during the bidding and selection process.

VII. REQUEST FOR PROPOSAL – CLOSING DATE AND TIME

7.1 Bid Proposals are to be submitted in hard copy and by e-mail, and must contain the information as described above in Section V - Documents to be Presented by Bidders.

7.2 Bidder’s proposals submitted in hard copy in accordance with this RFP shall consist of one (1) original and five (5) copies. The sealed envelope containing Bidder’s Proposal shall be addressed to Ms. Pamela Mumuni, Director, Office of Procurement Services and labeled "GS/OAS, BID No. 18/08 – SPECIAL SUPPLIES FOR HANDICAPPED PERSONS - DO NOT OPEN”, along with the bidding company’s name for identification purposes.

7.2.1 The Bid Proposal shall be delivered to:

The General Secretariat of the Organization of American States
Office of Procurement Services
General Secretariat Building,
1889 F Street, N.W., 4th Floor,
Washington, D.C. 20006

7.2.2 The sealed bid proposals must be received by the GS/OAS, no later than by close of business (“COB”) EST on Tuesday, September 2, 2008. Late responses shall not be accepted.

7.3 Bid Proposals shall also be submitted by electronic mail and shall be addressed to Ms. Pamela Mumuni, Director, Office of Procurement Services, and sent to Mailbox OAS Bid Submittals at: OASBidsubmit@oas.org with copies to mhaugaard@oas.org, and jpaz@oas.org, no later than close of business (“COB”) EST on Tuesday, September 2, 2008. Late responses shall not be accepted. Bid Proposals submitted by e-mail should be sent in PDF format.

7.4 Bid Proposals submitted without the required information as described above in Section V - Documents to be Presented by Bidders, shall be considered incomplete and are subject to disqualification.

VIII. LIMITED WARRANTY

8.1 Contractor warrants to GS/OAS that the Services performed under the Contract will be performed in accordance with generally accepted industry standards.

IX. METHOD OF PAYMENT

9.1 Payment shall be made as follows:

• 50% upon total delivery of the supplies CIF in Port-au-Prince, Haiti.
• 50% within 30 days of satisfactory receipt of supplies and the original invoices at GS/OAS’s Headquarters in Washington D.C., USA.

9.2. The GS/OAS will be responsible for clearance through Customs in Haiti, with the presentation of original documentation provided by the supplier.

X. INFORMATION PROVIDED BY BIDDER

10.1 The Bidder warrants the accuracy and reliability of all information it presents for this Bid.

XI. DUE DILIGENCE AND INFORMATION ON THE CONTRACT

11.1 By submitting a bid proposal, the Bidder represents and warrants that it has studied and is thoroughly familiarized with the requirements and specifications of this Contract in their entirety. This includes familiarity with the Contract Documents attached to the Bid Invitation, with all current equipment, labor, material market conditions, and with applicable laws, such that the bidder accepts responsibility for and is prepared to execute and shall completely fulfill all obligations under this Contract. The Bidder also accepts that s/he will not make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the Contract, or because of any information which is known or should have been known to the Bidder.

XII. APPLICABLE LAW

12.1 The law applicable to the Contract shall be the law of the District of Columbia, USA.

12.2 The provisions of this Section XII shall survive completion or termination of the Contract.

XIII. DATA INFORMATION USAGE

13.1 The Contractor shall be held liable for improper or incorrect use of the data collected or information contained as a result of this bid proposal. The data and related information are legal documents and are intended to be used as such. The Contractor shall give an express warranty, express as to the accuracy, reliability, utility or completeness of the information collected.

XIV. PRIVILEGES AND IMMUNITIES

14.1 Nothing in the Contract shall constitute an express or implied agreement or waiver by the OAS, the GS/OAS, or their personnel of their Privileges and Immunities under the OAS Charter, the laws of the United States of America, or international law.

14.2 Contractor is not entitled to any of the exemptions, privileges or immunities, which the GS/OAS may enjoy arising from GS/OAS’ status as a Public International Organization.

XV. TAX EXEMPTION

15.1 The GS/OAS, as a public international organization, is exempt from all sales and use taxes imposed by the United States Federal Government, the District of Columbia, the Commonwealth of Virginia, the State of Maryland, and all other states in the USA, and therefore, the sale and provision of goods and services to GS/OAS under the Contract are exempt from sales and use tax. Nonetheless, Contractor is not entitled to GS/OAS’ sales and use tax exemptions on the goods and services it purchases to comply with this contract, and Contractor shall pay all sales, consumer, use, and similar taxes it incurs in the performance of the Contract.

15.2 Provided, however, that, if at any time Contractor has authority to purchase goods for Client’s account as Client’s agent, then Contractor shall claim exemption to said taxes based on GS/OAS' status and on GS/OAS' tax exemption certificates provided to Contractor by GS/OAS, and pursuant to other documentation provided by GS/OAS. Contractor shall credit to GS/OAS' account the full amount of taxes not owed and not paid.

XVI. INDEMNIFICATION TO THIRD PARTIES FOR CONTRACTOR’S NEGLIGENT OR WRONGFUL ACTS

16.1 Contractor shall fully indemnify and hold harmless the Organization of American States, GS/OAS, and its officials, employees, agents, affiliates, successors and assigns from and against: (i) all claims, damages, actions, liabilities, losses, fines and penalties, and expenses, including but not limited to attorneys' fees, arising out of or resulting from Contractor’s negligent or intentional acts in relation to this Contract, and (ii) worker compensation claims and actions presented by Contractor’s employees and agents.

16.2 Owner shall notify Contractor as soon as reasonably practicable after any claim covered by this Section XVI is made against it or, with respect to any such claim made against any other person or identity entitled to indemnification under the Contract, within a reasonably practicable time after having been notified of that claim.

16.3 Contractor is liable to Owner and shall indemnify Owner for losses to Owner's property sustained through any acts committed by Contractor's employees, agents, and/or subcontractors acting alone or in collusion. Such acts include, but are not limited to, actual destruction, disappearance, or wrongful abstraction of property, money, or securities

SPECIAL SUPPLIES FOR HANDICAPPED PERSONS

Request For Proposals

Versions

General Information

Contact Information

Goods, Works and Services

Bidding documents and attachments

Original Text

dgMarket - Tenders and consulting opportunities worldwide